Being out of the office used to mean downtime unless you were meeting face to face with clients or suppliers. However the technology at our disposal today means that work can be as easy and effective as being in the office.
A few simple tools make all the difference. Obviously a smartphone can allow you to check & reply to email, social media etc. however linking to a tablet, such as an iPad makes life even easier. But what do you do when there is no WiFi access!
As a web designer you would expect me to have an iPhone and an iPad and of course you would be correct. Linking the two together to create a Personal Hot Spot is simple and enables you to access the Internet using your iPhone connectivity.
Go to your iPhone Settings, and scroll down to Personal Hotspot. Turn it on & follow the instructions below. It even tells you how to connect your other devices, such as your iPad, to receive the signal from your smartphone.
Ok so now you can access the internet on a screen that is a lot easier to work on. Time to check that email, then update Twitter, Facebook, etc. I recommend using Hootsuite, a fantastic app that let’s you browse all your social media channels at once.
But what other apps are available to make life easier? My favourite is Evernote. I use it to make notes on the go, create To Do lists, Vision Plans, write a daily journal, goal planning and lots more. You can sync your account so Evernote is on your smartphone, tablet and PC, so you can update information wherever you are and access it back in the office.
Since I discovered Evernote last year I have become a complete convert, not a day goes by that I don’t use it at least once. Besides writing notes you can schedule tasks, insert pictures, add attachments and email direct from the app. This blog article is being written in Evernote and will shortly be emailed back to the office so it can be uploaded to the blog.
The app is free, there is a Premium version but to be honest the free version has most things you might need. You can even create, update & access notes offline, which is really handy on trains with little or no signal.
Other great apps include Dropbox, where you can store, access and share documents and CloudOn, a free app for editing and updating Word and Excel files saved in Dropbox. Both come highly recommended.
Slideshark is a fantastic tool for running PowerPoint presentations that you have created back in the office; great for sales presentations and communicating the company Vision to strategic partners and during recruitment.
Not forgetting the basics, the Reminders app is fantastic for making sure key tasks happen and syncing our CRM diary with the iPad Calendar is an invaluable tool for updating on the move.
There are countless other tools and I’d love to here of any suggestions. But these few tools mean that not only is working on the move viable, without the constant distractions in the normal office environment, it can be hugely productive.